SYSTEMS01 · SALES & MARKETINGIN USE

Hand your sales team'sroutine workto AI.

The Sales & Marketing System consists of five AI agents. It researches new prospects, sends introduction emails from your approved templates, prepares social media posts, tracks incoming inquiries and delivers the management report at the end of the month. You only approve on Telegram; 10–15 minutes a day is enough.

Request a demo ▷ Pricing

5AI agents

10–15 mindaily review time

3 weekssetup time

NEW PROJECTSample RealtyREAL ESTATE

400 metres to the sea.
A new life.

2+1 · 3+1 · Delivery 2027Learn more

ROAD · EUROPESample LogisticsTRANSPORT

Every Tuesday,
departures
to Europe.

Groupage · Full load · Customs clearedGet a quote

COLD PRESSEDSample OliveFOOD

Early harvest.
First drop.

Extra virgin · 500 mlOrder now

Sample posts are designs HALVİON prepared for different sectors. Brands are fictional.

01 / THE SITUATION TODAYYOUR TIME IS WORTH MORE

Your sales team's time
goes into repetitive work.

Each of these jobs is necessary; but what actually brings in sales is the relationship with the customer. When routine work is handed over, your team's time is freed for customers.

HAND OVER THE REPETITIVE WORK.
FOCUS ON CUSTOMERS.

Researching dealers and distributors in new markets
takes days.

Preparing a complete introduction email for every company in its own language
takes hours.

Producing new visuals, copy and hashtags every week
demands constant effort.

Turning scattered data into a management presentation at month end
takes serious time.

02 / AGENTSDAYS ARE EXAMPLES; YOU SET THE SCHEDULE

Five AI agents,
one team.

Each agent has its own job and its own Telegram bot; all of them work towards the same goal.
The sixth card is for an agent designed specifically for you.

AGENT / 01

Prospecting
Agent

Researches dealers, distributors, wholesalers and project companies city by city in the country you specify. Records them in an Excel list with contact details and a priority class.

RESEARCH → CHECK

Company and contact details ✓ Compared with previous lists ✓ Product fit and priority class ✓

RESULT

Verified, prioritised company list

◷ One country or city per week

AGENT / 02

Email
Agent

Personalises the approved templates prepared together during setup with each company's name. With a single approval, emails go out during the recipient's business hours at a measured pace.

To Companies in the selected countryTemplate Introduction · Product · Meeting…

✓ Drafts checkedWaiting for your approval to send

RESULT

Personalised emails and a send log

◷ Tuesday and Thursday

AGENT / 03

Social Media
Agent

Designs Instagram and LinkedIn posts for your products: the real product photo, an AI-generated scene, English copy and a hashtag set.

RESULT

An on-brand post, published with your approval

◷ Monday, Wednesday and Friday

AGENT / 04

Inquiry Tracking
Agent

Records price, catalogue, sample and technical inquiries arriving in your business mailboxes in a monthly Excel list. Reminds you every morning of unanswered inquiries and quotes that went quiet.

New price inquiry Logged Waiting 2 business days Reminder Quote quiet for 7 days Listed

RESULT

Monthly inquiry list and daily reminders

◷ Every weekday

AGENT / 05

Reporting
Agent

Verifies the prospecting, email, social media and inquiry data against its sources and turns it into an 8–10 slide management presentation.

MONTHLY MANAGEMENT PRESENTATION ↗

PowerPoint + PDF · sample view

RESULT

Management presentation: PowerPoint and PDF

◷ 1st of every month

CUSTOM / 06

Let's design
the next agent together.

HALVİON grows with you. Tell us about the new task you need; we design the right agent and add it to the same infrastructure.

RESULT

A new agent designed for your business

Tell us about your work

SCROLL TO EXPLORE →

03 / HOW IT WORKS ON TELEGRAMHALVİON ASKS, YOU APPROVE

Five agents, five Telegram bots;
one approval flow.

Each agent has its own bot. The bot writes to you; you type an answer or choose from the buttons. The prepared work arrives as a preview and nothing is sent without approval. The example below shows one month at a home textile manufacturer.

‹

Prospecting Agentbot · online

Tuesday

Good morning! Today is company research day. Which country should we research?09:00

Poland09:02 ✓✓

I've started the research for Poland. I'm searching for hotel suppliers, wholesalers and distributors city by city.09:02

XPoland_Companies.xlsx190 new companies · A 46 · B 84 · C 60Research complete. I removed 35 companies that were already on previous lists.11:40

✓ The list passed the automatic check and was added to the country master list in Drive.11:41

01 · Prospecting

You type the country; the verified list is saved to Drive.

**02 · Email**
You choose the country and template; one approval sends the emails.

**03 · Social Media**
You pick the product; the visual and copy arrive ready and are published on approval.

‹

Inquiry Tracking Agentbot · online

Every weekday

⏰ Awaiting reply (2+ business days):
1. Sample Hotel Supply (Germany) · 3 business days 💬
2. Sample Linen Trade (UAE) · 2 business days08:30

📞 Quiet quote (7+ days): Sample Textile Import (Poland) · 8 days08:30

XInquiries_2026-11.xlsx3 new rows📥 3 new inquiries (1 probable) · 1 updated · 4/4 accounts scanned08:31

✅ 1 answered✅ 2 answered

✅ 1 answered09:10 ✓✓

✓ Marked. No further reminders for this inquiry.09:10

04 · Inquiry Tracking

A summary arrives every morning; you mark what you've answered with one tap.

‹

Reporting Agentbot · online

1st of the month

Good morning! I'm preparing the October report. Order: social media → company research → email → inquiries.09:00

POct_2026_Report.pdf10 slides · PowerPoint + PDFThe report is ready and saved to Drive. Four sources verified: 4 countries researched, 560 emails sent, 12 posts published, 7 new inquiries.09:26

📊 This month's interim report📅 Last month's report

How many replies did the emails get?14:05 ✓✓

✓ I re-checked the October sends: replies came from 5 companies. I added the country and template breakdown to the report.14:09

05 · Reporting

The presentation arrives on the 1st; you can ask questions during the month.

SCROLL TO EXPLORE →

You can use Telegram on your phone and on your computer.

04 / AGENTS AND THEIR FEATURESEXAMPLES FROM DIFFERENT SECTORS

AGENT 01 · PROSPECTING

Type the country,
get a customer list.

HALVİON researches your target customer types city by city in the country you specify. It records the companies it finds in an Excel list with contact details and a priority class, and filters out companies already listed. A list that passes the check is added to the country master list in Drive.

190 companiesresearched in one country study, in about 2.5 hours

35 companiesremoved because they were on previous lists

Values from a sample country study. Results vary by country, sector and target customer type.

Features

Target customer types are defined with you: dealers, distributors, wholesalers, importers, project companies or other types specific to your sector.
Research starts in the country's largest trading cities and expands to the others; it uses local-language search, country-specific sources, competitor dealer maps and LinkedIn web results.
Each company is assessed against your product range and placed in priority class A / B / C, shown in colour in the list.
No guessing: only what a source states is recorded; fields that cannot be found stay blank.
Companies are compared with previous lists by name, domain, phone and address; the same company is never added twice.
Alongside the company data, decision makers are listed on a second sheet: title, email and phone.
Each country has a single master list; new studies update it and continue where they left off.
The list first passes an automatic validation script; a list with errors is never uploaded to Drive. This agent never contacts any company.

XCompany list · Romania · Building materials.xlsxSample rows

No	Priority	Country	City	Company	Product group	Phone	Email	Company type
1	A	Romania	Bucharest	Sample Construct Market SRL	Ceramics, sanitaryware, bathroom furniture	+40 •• ••• ••••	office@••••.ro	DIY store chain
2	A	Romania	Cluj-Napoca	Sample Ceramica Distribuție	Wall and floor tiles	+40 •• ••• ••••	vanzari@••••.ro	Distributor
3	B	Romania	Timișoara	Sample Instal Proiect SA	Bathroom and plumbing products	+40 •• ••• ••••	sales@••••.ro	Project supplier
4	B	Romania	Constanța	Sample Baie Studio	Bathroom showroom	+40 •• ••• ••••	contact@••••.ro	Showroom · dealer
5	C	Romania	Iași	Sample Materiale Angro	Wholesale building materials	+40 •• ••• ••••	angro@••••.ro	Wholesaler

✓ Automatic check complete · duplicate companies removedSaved to Drive

AGENT 02 · EMAIL

Your approved template
goes out personalised for each company.

01You type the country.
02You choose the email template: introduction, product range, single product, informational, online meeting invitation or needs discovery.
03You choose the language: the country's official language and English in the same email, or English only.
04HALVİON personalises the template with each company's name, creates the drafts and shows them to you.
05With your single approval, emails go out to each company one by one during the recipient's business hours.

184 emailspersonalised and checked in about 1 hour

560 emailssent to 280 companies in 4 countries in a sample month

HALVİON never writes email copy on its own; it only uses the templates prepared together with you during setup. Figures are sample values; the sample template is for the home textile sector.

Features

Template library: introduction, product range, single-product emails per product group, an informational series, online introduction meeting and needs discovery. A short reminder in the same thread is suggested seven days later.
Each company receives its own email; the company name and opening sentence are personalised. Catalogues and technical documents are added as public links, not attachments.
At the start of every job, incoming replies are classified, open inquiries are read and follow-up suggestions are offered.
No automated email goes to a company that replied in the last 90 days or has an open inquiry; that company is left to your attention.
The same template is never sent to the same company twice within 30 days. Opt-outs and bounced addresses go on a do-not-send list.
Pre-send checks: size limit, link reachability, opt-out sentence, spam words and domain authentication. A new template or language is spam-tested automatically.
Sending is rate-limited: six emails per hour per account, during the recipient country's business hours, across several sender accounts.
Every campaign and every recipient is logged; the monthly report is built from these logs.

Template · Introduction email · English

To:purchasing@••••.deSubject:Turkish cotton textiles for your hotel partners

SAMPLE TEXTILEHOME & HOTEL TEXTILESEXPORT DEPARTMENT

Hotel & Spa Collection100% Turkish cotton, woven in Denizli

Premium cotton textiles for your hotel portfolio

Dear Mr. Becker,

We would like to introduce Sample Textile and explore a possible cooperation with Sample Hotel Supply GmbH.

Your supply range for hotels across Bavaria is a natural fit for our towels, bathrobes and bed linen.

Bath towels

Bathrobes

Bed linen

Spa sets

Custom embroidery

Request the 2027 catalogue →

Best regards,
Export Team · Sample Textile

AGENT 03 · SOCIAL MEDIA

Pick the product,
get the post.

Visual, copy and hashtags are prepared together. In a real installation your brand colours, your logo and your own product photos are used. The posts below are samples prepared for five different sectors.

Instagram · Real estateProject promotion

Instagram · LogisticsService announcement

LinkedIn · Tourism & HospitalityPartnership announcement

LIVE THIS IS HOW IT LOOKS WHEN PUBLISHED

The post you approve is published by HALVİON on your Instagram and LinkedIn pages.

Features

Product or topic menu: your real product groups, corporate topics such as production areas and quality control, and a random option that picks a product not used in the last ten posts.
Two post types: a promotional post that features the product, and an educational post such as "what it does, how to choose it" (a three-page carousel on Instagram).
Five design styles: premium product promotion, industrial engineering, modern technology, minimal corporate and free creative interpretation.
Four visuals per job: two different concepts each for Instagram 1080×1350 and LinkedIn 1600×900. You pick one per platform.
The real product photo is never altered; the scene is AI-generated and the product and logo are placed by code. No invented specifications, certificates or prices.
Source check before design: no post is prepared without opening the product image, datasheet and certificate files.
English copy and hashtag set: short and engagement-focused for Instagram, professional and detailed for LinkedIn. The hashtag pool is delivered separately.
Every visual passes a quality-control card; a visual with a blocking error is never shown to you.
One-tap publishing: "Approve and publish" or "Save to Drive only". An approved post is first archived in Drive, then published on Instagram and the LinkedIn company page.
Published posts are never deleted, no other accounts are followed, no comments are made; publishing statistics flow into the monthly report.

Brands and content in the sample posts are fictional. In a real installation your own logo, colours and product photos are used.

AGENT 04 · INQUIRY TRACKING

No inquiry
is overlooked.

Price, catalogue, sample, technical question and dealership inquiries arriving in your business mailboxes are scanned every weekday and recorded once in a monthly Excel list. Every morning you are reminded of inquiries unanswered for two business days and quotes quiet for seven days.

Inquiry Tracking Agent● online

Good morning! I logged 3 new inquiries that arrived in your business mailboxes yesterday.

2 inquiries have been waiting 2 business days for a reply.
1 quote has had no response for 7 days.

08:30

✅ 1 answered✅ 2 answered

Features

All your business mailboxes are scanned every weekday, including the Spam folder. Accounts are read-only: no email is sent, moved or deleted.
Inquiry types: price and quote requests, product, catalogue, datasheet, certificate and sample requests, technical questions, dealership, distributorship and custom production requests, campaign replies.
Correspondence about existing orders (invoices, shipping, payments) and marketplace notifications do not count as inquiries; uncertain cases are marked "Probable".
Each inquiry gets an ID and is written to the monthly Excel once; the Status and Notes you enter are preserved.
Daily reminders: inquiries waiting two business days, quotes quiet for seven days, campaign replies and an open-inquiry summary on the first day of the week.
You mark an answered inquiry with one tap; if you replied by phone or from another address, the reminder stops.
Privacy: names, email addresses and phone numbers are kept only in the Excel; notifications show only the company name, country and a link.
Linked to the Email Agent: no automated introduction email goes to a company with an open inquiry. An inquiry report is prepared at month end.

XInquiries · November · Automotive spare parts.xlsxSample rows

Date	Company	Country	Inquiry	Product / Topic	Status
03.11	Sample Auto Parts SRL	Romania	Price quote	Brake pad series	Answered
04.11	Sample Motors LLC	Georgia	Catalogue	2027 product catalogue	Answered
05.11	Sample Garage Ltd.	Bulgaria	Sample	Filter set	Waiting 2 business days
05.11	Sample Trade FZE	UAE	Technical question	Clutch compatibility	Waiting 2 business days
29.10	Sample Distribution	Azerbaijan	Quote follow-up	Quote no. ••••	No response for 7 days

✓ Updated every weekday · from your existing mailboxesSample data

AGENT 05 · REPORTING

The monthly report
is prepared automatically.

On the 1st of every month, company research, email sends and replies, social media and incoming inquiries are brought together in a single management presentation. Every figure is verified against its source record. The slides below were prepared with illustrative data for a furniture exporter.

SAMPLE FURNITUREMONTHLY MARKETING REPORTSample view · illustrative data

OCTOBER 2026

Four marketing indicators for one month

01580Companies researched

02560Emails sent

0312Social media posts

047New inquiries

Research → Outreach → Visibility → Inquiries

HALVİON · Reporting Agent01 / 10

SAMPLE FURNITUREMONTHLY MARKETING REPORTSample view · illustrative data

DISTRIBUTION BY MARKET

580 companies across four markets

CountryShareCompaniesEmailsInquiries

Germany2302203

France1601552

Netherlands1201151

Belgium70701

TOTAL5805607

HALVİON · Reporting Agent02 / 10

Company researchEmailSocial mediaInquiries→8–10 slides · PowerPoint + PDFabout 26 min

Features

Starts by itself on the 1st of every month at 09:00 and reports the previous calendar month; if the computer is off, it runs at the first start-up.
Four sources are prepared and verified in order: social media, company research, email sends and replies, incoming inquiries. The report is produced only when all four are ready.
Output: an 8–10 slide management presentation in PowerPoint and PDF, in your brand colours. There is no separate Word report.
Content: monthly targets and achievement, country cards, product interest, comparison with previous months and highlighted opportunities.
Every figure is compared with its source record. Inaccessible data is shown as missing, not as zero; nothing is estimated.
Whenever you ask during the month, "this month's interim report" is prepared; the question "how many replies did the emails get?" is answered with a live check.
Customers' personal email addresses and phone numbers never appear in the presentation. Previous months' reports are preserved; a rerun creates a new version.
The Reporting Agent only prepares reports: it sends no emails, publishes no posts and changes no customer lists.

05 / REFERENCE INSTALLATION IN DAILY USE

The emails sent
turn into real inquiries.

An electrical equipment manufacturer and exporter that uses the system every day.
Concrete inquiries arrive from Türkiye and abroad.

Distributorship requestsPrice list requestsTrial order requests

REFERENCE INSTALLATIONSales & Marketing System

SYSTEM / 01

active agents

companies emailed · in one month

countries · same month

One approval.

Through Telegram

One week's working pattern

SAMPLE WEEKLY SCHEDULE

The reference installation's Monday to Friday plan
AGENT	Mon	Tue	Wed	Thu	Fri
Prospecting	—	Research	—	—	—
Email	—	Sending	—	Sending	—
Inquiry Tracking	Scan	Scan	Scan	Scan	Scan
Social Media	Post	—	Post	—	Post
Reporting	◷ 1st of every month → Management presentation

Every send is approved on Telegram.Emails go out during the recipient country's business hours.
The schedule is agreed during setup.

06 / SETUPCONFIGURED FOR YOUR COMPANY

HALVİON starts working
in three weeks.

3 weeks

Once setup is complete, the agents start working on the agreed schedule. Target customer types, products, email templates, design style and report content are configured for your company.

01
Documents are collected
Catalogue, product information, technical documents, certificates and product images are brought together.
02
The system is set up
The agents are tuned to your products, target customers and sector; the email templates are written together.
03
The schedule is set
Research, email, post and report days are chosen together.
04
Accounts are connected
Your email, Drive, Instagram and LinkedIn accounts are connected to the system.
05
Users are added
The people who will manage the system are added to the Telegram bots and receive a short training.
06
The system is tested
HALVİON is tried on real jobs, final adjustments are made and it goes live.

07 / NEXT FOR THIS SYSTEMFull roadmap

HALVİON grows
together with you.

Two new integrations are coming to this system in 2027. Details are on the roadmap.

2027 · Q1

CRM connection

Companies, emails and inquiries in a single customer record.

2027 · Q2

LinkedIn integration

A new channel for company research and outreach.

NEXT STEP

Which task would you
like to hand over first?

Prospecting, email, social media, inquiry tracking or reporting. HALVİON is set up for your sector, your products and the way you work.

Request a demo Pricing

Hand your sales team'sroutine workto AI.

400 metres to the sea.A new life.

Every Tuesday,departuresto Europe.

Early harvest.First drop.

Your sales team's timegoes into repetitive work.

Five AI agents,one team.

ProspectingAgent

EmailAgent

Social MediaAgent

Inquiry TrackingAgent

ReportingAgent

Let's designthe next agent together.

Five agents, five Telegram bots;one approval flow.

100% cotton.Hotel quality.

Type the country,get a customer list.

Your approved templategoes out personalised for each company.

Premium cotton textiles for your hotel portfolio

Pick the product,get the post.

400 metres to the sea.A new life.

Early harvest.First drop.

Every Tuesday,departuresto Europe.

A check-upevery 6 months.

2027 terms for agencypartners are ready.

100% cotton.Hotel quality.

Distribution partners wanted:Poland & Germany.

No inquiryis overlooked.

The monthly reportis prepared automatically.

Four marketing indicators for one month

580 companies across four markets

The emails sentturn into real inquiries.

One week's working pattern

HALVİON starts workingin three weeks.

Documents are collected

The system is set up

The schedule is set

Accounts are connected

Users are added

The system is tested

HALVİON growstogether with you.

CRM connection

LinkedIn integration

Which task would youlike to hand over first?

400 metres to the sea.
A new life.

Every Tuesday,
departures
to Europe.

Early harvest.
First drop.

Your sales team's time
goes into repetitive work.

Five AI agents,
one team.

Prospecting
Agent

Email
Agent

Social Media
Agent

Inquiry Tracking
Agent

Reporting
Agent

Let's design
the next agent together.

Five agents, five Telegram bots;
one approval flow.

100% cotton.
Hotel quality.

Type the country,
get a customer list.

Your approved template
goes out personalised for each company.

Pick the product,
get the post.

400 metres to the sea.
A new life.

Early harvest.
First drop.

Every Tuesday,
departures
to Europe.

A check-up
every 6 months.

2027 terms for agency
partners are ready.

100% cotton.
Hotel quality.

Distribution partners wanted:
Poland & Germany.

No inquiry
is overlooked.

The monthly report
is prepared automatically.

The emails sent
turn into real inquiries.

HALVİON starts working
in three weeks.

HALVİON grows
together with you.

Which task would you
like to hand over first?